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Honor the groom-to-be with an unforgettable night out (or weekend away). Whether you’ve got a bar crawl, poker game or both lined up for the night, our planning tips will help keep the party going.
Who plans the bachelor party?
Planning the bachelor party traditionally falls on the best man, but it can also be handled by the groom’s brother or another groomsman. Ask the groom to put together a guest list if he wants anyone there besides the groomsmen. (Note: Planning—and herding everyone together—is easier if the group is smaller.) You can even invite the bachelor’s dad and future father-in-law to a portion of the bachelor celebration.
Once you’ve chosen a date and have a plan, browse our bachelor party invitations and send out an invite that’ll get your group stoked for the festivities!
Who pays for the bachelor party?
Bachelor party attendees will typically all chip in to cover the cost of activities, food and drinks. Notably, the best man and groomsmen will usually foot the groom’s bill so he can live it up carefree. The one exception is destination parties, for which the groom might pay for his own flight.
When planning a bachelor party, it’s important to set a realistic budget and communicate openly with attendees about cost. This way, everyone can live it up without totally breaking the bank.
When should you have a bachelor party?
Work around the rest of the wedding plans. Avoid scheduling the bachelor party the night before the wedding, which is usually reserved for the rehearsal dinner. If some groomsmen don’t fly in until the week of the wedding, consider hosting the bachelor party the night before the rehearsal dinner, but it’s generally best to hold it at least a week and up to two months prior to the big day.
If you have an all-weekend bash or trip in mind, schedule it well before the wedding. The closer you get to the wedding, the more likely the groom will be busy with last-minute details. If it’s a destination wedding, you might want to skip the weekend in Vegas to avoid issues about travel expenses and needing to take time off work.
When should you send bachelor party invites?
Whatever you have in mind, send out your Evite invitation at least a month in advance to ensure the best turnout. Check out invitation options in our bachelor party invitation gallery. Since those who attend will split the cost of the party, specify roughly how much it’ll cost right on the invitation.
Tips
1. Before you start planning, figure out a budget with which everyone feels comfortable since guests will be chipping in.
2. Keep track of costs so you know who needs to Venmo who for what once the party’s over.
3. Whether you’ll be Ubering, hiring a limo (congrats on winning at life), taking public transit or assigning someone as designated driver (the real MVP), make sure to consider how you’ll be safely getting from point A to point B. Chances are that people will be drinking during the bachelor celebration, so safe transportation is key.
4. Finally, we're all for surprising the groom—blindfolding him between activities can definitely add to the fun.
What happens at a bachelor party?
When it comes to bachelor parties, the itinerary will truly depend upon the groom and his group’s interests. Thus, anything from gambling to go-karting can be the central feature of this classic guys’ night out.
Plan around the groom and ask him beforehand if he has any preferences. Once you have some recommendations from the groom, ask the attendees for ideas.
Stumped? Here are some more possibilities:
- Drinking games
- Bar-hopping
- Casino
- Shooting range
- Paintball
- Go-kart racing
- Whitewater rafting
- Skiing
- Skydiving
- Bungee jumping
- Golf
- Sports game
- Camping
- Fishing
- Racetrack
- Weekend in Las Vegas, Miami, New Orleans or New York
Food
If you're eating out, pizza, burgers, nachos or barbecue anything are go-tos. If you're renting a house for the weekend, grilling up some steaks might be just the thing. Regardless, remember to eat if you're drinking—you'd be surprised how often this is overlooked at bachelor parties, especially when there are so many activities going on.
Drinks
You can’t go wrong with beer, but if you’ve got the budget, splurge on a bottle of single-malt Scotch. Serve it neat, on the rocks, with soda, or in a rusty nail.
Rusty Nail (Serves one)
1 ounce Scotch
1/4 ounce Drambuie
Mix and serve over ice.
If the party’s a 24-hour affair, start the day off light and save the shenanigans for later. Make sure there’s plenty of water available throughout the festivities to keep hydrated. Offer Red Bull as a nonalcoholic alternative to keep the energy up.
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What makes Evite SignUp Sheets different from SignUpGenius?
Developed hand-in-hand with community organizers, PTA presidents, parents and teachers, Evite's signup sheets are designed to make organizing volunteers a breeze. Here are a few ways SignUp Sheets are different than SignUpGenius:
- 100% free: SignUp Sheets are free to use.
- Ad-free: No popup ads ever! Our signup sheets remain clutter-free, keeping your volunteers focused on signing up.
- No extra login required: Seamlessly use your Evite account to create and manage your signup sheets, keeping all your events in one convenient location.
- Automatic reminders and notifications: Stay on top of your event with automated reminders and notifications for you and your participants. Perfect for busy parents, teachers and anyone juggling multiple commitments.
- Customization options: Tailor your signup sheets to your specific event, whether it's a school fundraiser, potluck, volunteer opportunity or team activity. Add custom tasks, time slots and requirements for smooth coordination.
- User-friendly experience: Our intuitive interface makes creating and sharing signup sheets simple for everyone, regardless of tech experience.
- Real-time updates: Get instant notifications whenever someone signs up or makes a change, so you always know where things stand.
Choose Evite SignUp Sheets for the easiest, most streamlined way to get volunteers and signups for your next event!
What is a signup sheet?
Signup sheets are the perfect way to streamline scheduling, volunteer recruitment, class parties, snack duty, potluck organization, parent-teacher conferences and more! You can think of them as your digital assistant for coordinating events and tasks and ensuring that your event is a success.
Evite SignUp Sheets offers parents, teachers and event planners customizable online forms that organizers and volunteers can access and update effortlessly. Volunteers can choose their preferred time slots, sign up for tasks or indicate what they'll bring to the event. It only takes organizers a few minutes to create a signup sheet and send it out with a shareable link, so they can get the word out via text, email or social media—whichever way they prefer!
Long story short, signup sheets save everyone involved tons of time, avoid scheduling headaches and ensure everything runs smoothly before and during the event.
How do I create a signup sheet?
Creating a signup sheet has never been easier than with Evite! Here’s how to create a sheet that’s sure to make your event an absolute success:
- Go to Evite SignUp Sheets and choose the template that best fits your needs. Evite offers multiple signup sheet templates perfect for every occasion, including:some text
- Signup sheets for standalone events (without different time slots), perfect for when you’re organizing a class party, potluck or end-of-season party.
- Signup sheets for recurring or multi-day events (without different time slots), perfect for when you’re organizing a meal train, post-game snack duty or during appreciation week.
- Signup sheets for single or multiple day events (with time slots), perfect for when you’re organizing concession stand volunteers, fundraisers and parent-teacher conferences.
- After selecting your sheet template, create a title for your signup sheet and add the date, the location, the time (if applicable), who the organizer is, the organizer’s phone number or email and an optional note describing the event to your volunteers. You can also change your signup sheet background and title image if you wish!
- Next, create slots for your signup sheet. If you aren’t logged into your account, you will need to do so at this point, but luckily, you can use your existing Evite account (no need to create yet another login!). What you’ll include here will depend on what your event needs, but you can include a list of what’s needed (along with optional descriptions), how many volunteers are needed, and dates and times.
- After creating your slots, you can then add a wish list from any retailer or include supply suggestions from Evite’s retailer partners. These are to help your volunteers find and purchase supplies quickly and easily.
- Finally, review your sheet, copy your shareable link and send it out to everyone on your list! Every time a volunteer signs up for a slot on your signup sheet, Evite will email you. We will also send reminders to you and your volunteers before your event so no one will forget about it, and we’ll even let volunteers know if you remove their slot or cancel your event sheet so you don’t have to!
What information should be included on a signup sheet?
When it comes to signup sheet information, there are some essentials to include regardless of what you’re organizing:
- A title for your signup sheet. Tip: Aim to keep your signup sheet title concise but clear. You want volunteers to read it and have a general understanding of what your event is about, and also make it easy for them to look for later if they need to reference your sheet again. You have the option to include a more descriptive note in a different field about your event, so save the more in-depth details for that!
- When and where the event is taking place.
- The organizer’s name and phone number.
- Slots for volunteers to choose from. Once you choose the SignUp Sheets template that fits the occasion, the slots you’ll need for your sheet will be right there and ready for you to add the relevant info, such as dates, times, items to bring and tasks to complete.
When adding your slot information, clearly define what people are signing up for, especially for a what-to-bring list or role assignments. If you want someone to bring healthy snacks for kids to enjoy after a game, specify that. You want your volunteers to feel confident in what they’re bringing and to make it easy for them to know what’s expected of them. It will save them time and stress (and you, too!). That being said, if you make your ask too specific (for example, asking for a hard-to-source item or something expensive), you may not end up with a volunteer for it. So be clear about what you expect, but also be reasonable!
Aside from providing the basic signup information, you can also add optional descriptions to both your entire signup sheet and individual slots. While not required, they can help guide your volunteers further and provide more information. You can add information about allergies, preferences and general info about the event. You can also add a wish list to make it easier for your volunteers to bring exactly what you need!
What are the benefits of using a signup sheet template?
Signup sheet templates offer a ton of advantages for both organizers and volunteers and with Evite SignUp Sheets, you'll enjoy even more benefits than other digital and paper signup sheets! Some benefits our signup sheet templates offer include:
- A 100% free experience (no subscriptions required!).
- Shareable links for quick and easy sharing.
- No need to create another login—you can use your existing Evite account.
- The option to add a wish list to help your volunteers out.
- Automatic reminders—we’ll remind everyone on your behalf.
- An easy-to-use experience with eye-catching guided templates.
- Clean, modern designs with no pop-up ads.
With Evite SignUp Sheets, you can enjoy organizing and coordinating all your events with ease. Signup sheets streamline the signup process for everyone involved, ensuring that everything will go to plan on the day of your event while saving you precious time in the process.
