Inspiration & Ideas

Western-theme party guide

Cowboy boots, hat and rope,

WANTED: A wild, wild West party! Use our guide to set up one of your own.


Round up your partners for a Western-theme party with a free cowgirl-theme invitation or check out our full invitation gallery for more designs.


Set the mood for guests once they arrive by placing potted cacti or other succulents and river stones along your walkway. Find old pieces of wood and use them to paint signs that say “Saloon” or “Giddy Up!” Personalize your party by taking photos of your guests and making western-style “Wanted” posters for them.

Lanterns can be used inside and out to create your home on the range. If you have a fireplace, throw on some logs or fill the space with pillar candles in different heights.

For your dining area, use red or yellow gingham tableware and accessories. To bring a Western landscape into your pad, have an enlarged photo of a multicolored sunset reproduced onto a giant piece of paper at your local copy store, then hang it in a prominent spot.


Time to break out your Western gear — cowboy boots, cowboy hat, bandanas, jeans and a checkered or Western shirt. This look works for cowboys as well as cowgirls. For a more feminine touch, wear a jean miniskirt and add pigtails or a June Carter Cash bouffant. Add some glitz with sparkly accessories for that rhinestone cowboy look.


Grab your partner, and get ready to get down. Western parties are the perfect time for line dancing, square dancing or doing your best Texas Two Step. For novice dancers, hire a professional dancer or ask a friend to show everybody how it’s done.

An old-fashioned game of horseshoes is another great way to get everybody involved. You’ll need a lawn, two stakes and some horseshoes for this one. Place the stakes in the ground 40 feet apart on a relatively flat surface. For kids, you may want to buy rubber horseshoes and shorten the distance.

There are various kinds of scoring. Here’s one easy way to score: A horseshoe that encircles a stake earns you three points, a horseshoe that leans on the stake is two points and, if no horseshoes reach the stakes, the nearest horseshoe to the stake is awarded one point. To prevent injury, be sure to keep people from entering the game area while you’re playing.


Fire up your grill for a backyard BBQ complete with ribs, burgers and beans on the side. If you’re staying indoors, make a big pot of your favorite chili or tacos and garnish with guacamole, salsa, shredded cheese, jalapeños and sour cream (check out our taco salad bar for ideas).

For sides, serve mashed potatoes, corn on the cob, warm cornbread muffins and a salad dressed with a tangy citrus vinaigrette. Keep crowds happy with chips and salsa and bowls of sweet-and-salty trail mix while the meal is cooking.

Toasted marshmallows or s’mores make a great dessert, whether you cook them over an outdoor fire, your fireplace or a fondue pot flame.


Roy Rogers (serves 1)

Salute classic cowboy Roy Rogers with this non-alcoholic favorite. Serve in jelly jars to give them that country flair.

  • 4 ounces ginger ale
  • 2 ounces lemon-lime soda
  • 1 teaspoon grenadine
  • Orange wedge, for garnish

Fill a tall glass with ice cubes, then pour ingredients over. Stir well and garnish with an orange wedge.

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Evite SignUp Sheets offers parents, teachers and event planners customizable online forms that organizers and volunteers can access and update effortlessly. Volunteers can choose their preferred time slots, sign up for tasks or indicate what they'll bring to the event. It only takes organizers a few minutes to create a signup sheet and send it out with a shareable link, so they can get the word out via text, email or social media—whichever way they prefer! 

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  1. Go to Evite SignUp Sheets and choose the template that best fits your needs. Evite offers multiple signup sheet templates perfect for every occasion, including:some text
    • Signup sheets for standalone events (without different time slots), perfect for when you’re organizing a class party, potluck or end-of-season party.
    • Signup sheets for recurring or multi-day events (without different time slots), perfect for when you’re organizing a meal train, post-game snack duty or during appreciation week.
    • Signup sheets for single or multiple day events (with time slots), perfect for when you’re organizing concession stand volunteers, fundraisers and parent-teacher conferences.
  1. After selecting your sheet template, create a title for your signup sheet and add the date, the location, the time (if applicable), who the organizer is, the organizer’s phone number or email and an optional note describing the event to your volunteers. You can also change your signup sheet background and title image if you wish!
  1. Next, create slots for your signup sheet. If you aren’t logged into your account, you will need to do so at this point, but luckily, you can use your existing Evite account (no need to create yet another login!). What you’ll include here will depend on what your event needs, but you can include a list of what’s needed (along with optional descriptions), how many volunteers are needed, and dates and times.
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What information should be included on a signup sheet?

When it comes to signup sheet information, there are some essentials to include regardless of what you’re organizing:

  1. A title for your signup sheet. Tip: Aim to keep your signup sheet title concise but clear. You want volunteers to read it and have a general understanding of what your event is about, and also make it easy for them to look for later if they need to reference your sheet again. You have the option to include a more descriptive note in a different field about your event, so save the more in-depth details for that!
  1. When and where the event is taking place. 
  1. The organizer’s name and phone number.
  1. Slots for volunteers to choose from. Once you choose the SignUp Sheets template that fits the occasion, the slots you’ll need for your sheet will be right there and ready for you to add the relevant info, such as dates, times, items to bring and tasks to complete. 

When adding your slot information, clearly define what people are signing up for, especially for a what-to-bring list or role assignments. If you want someone to bring healthy snacks for kids to enjoy after a game, specify that. You want your volunteers to feel confident in what they’re bringing and to make it easy for them to know what’s expected of them. It will save them time and stress (and you, too!). That being said, if you make your ask too specific (for example, asking for a hard-to-source item or something expensive), you may not end up with a volunteer for it. So be clear about what you expect, but also be reasonable!

Aside from providing the basic signup information, you can also add optional descriptions to both your entire signup sheet and individual slots. While not required, they can help guide your volunteers further and provide more information. You can add information about allergies, preferences and general info about the event. You can also add a wish list to make it easier for your volunteers to bring exactly what you need!

What are the benefits of using a signup sheet template?

Signup sheet templates offer a ton of advantages for both organizers and volunteers and with Evite SignUp Sheets, you'll enjoy even more benefits than other digital and paper signup sheets! Some benefits our signup sheet templates offer include:

  • A 100% free experience (no subscriptions required!).
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  • The option to add a wish list to help your volunteers out.
  • Automatic reminders—we’ll remind everyone on your behalf.
  • An easy-to-use experience with eye-catching guided templates.
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With Evite SignUp Sheets, you can enjoy organizing and coordinating all your events with ease. Signup sheets streamline the signup process for everyone involved, ensuring that everything will go to plan on the day of your event while saving you precious time in the process.

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